Best Email Service For Small Business: Gmail, ZohoMail or Outlook?

You’d like email to run your small business. It’s probably integral in your daily operations, so the answer you select matters. You’d like the service that delivers the features you would like, the cupboard space and the integration’s.

Let’s take an in depth study some options of the precise email service for small business, how much they cost, and what they provide.

Gmail (Google Apps for Business)

It’s the world’s top email organisation, offering an excellent suite of features to everyone at no cost. Business users pay between $50 – 120 per year per user for an enhanced version of Gmail and the associated apps with more cupboard space than free users.

  • Storage: You get 25 GB worth of storage per user, plus 5 GB of Google Drive space.
  • Custom Email Address: Your
  • 24/7 Customer Support
  • 99.9% uptime guarantee: Almost never goes down. In case you can’t trust Google’s servers to remain up, who are you able to trust?
  • Security: Strong encryption for your email, antivirus scans on attachments, and two-factor authentication when logging in.
  • Business controls: Manage your employee’s accounts, security and settings.
  • Compatible with desktop clients: In the event you use a desktop email client, like Outlook, Apple Mail, or Mozilla Thunderbird, you may keep using it with Gmail.
  • Ability to disable ads

At the upper price point of $120 per year per user, you get Vault. Vault’s features include:

  • Retention policies: Define retention policies which are automatically applied for your email and chat messages.
  • Email and chat archiving: Your email and chat messages are archived and retained in keeping with your policies, preventing inadvertent deletions.
  • E-discovery: Be prepared for litigation and compliance audits with powerful search tools that mean you can find and retrieve relevant email and chat messages.
  • Legal hold: Place legal holds on users as needed. Email and chat messages can’t be deleted by users when they’re put on hold.
  • Export: Export specific email and chat messages to conventional formats for extra processing and review.
  • Audits: Run reports on user activity and actions within the archive. Searches, message views, exports and more are shown.


When we compare ZohoMail to Gmail, there are many features in common. You’ve got instant chat, you’ve got a calendar, tasks, notes, custom email addresses, or even the 99.9% uptime guarantee.

However, ZohoMail has no ads in any respect, was designed for business users and it integrates with their multitude of economic apps . They have got too many business apps to list here, but apps for which Google has no equivalent include a CRM app, an accounting app, an invoice app, a recruiting app, and the list goes on. However, these apps don’t seem to be included within the price of ZohoMail. To illustrate, Zoho Writer, the Google Drive equivalent on Zoho, which deals with text documents, presentations and spreadsheets, costs between $3 – 5 per user per thirty days.

ZohoMail itself is cheaper than Google Apps for Business, at between $2.50 – 3.50 per user per thirty days, or free for as much as three users. However, you’re getting less cupboard space (10 and 15 GB, respectively).

Thus, if you’d like an exceptional email client without too many bells and whistles, and also you don’t need the additional ten or fifteen gigabytes of space per user, it can save you some money here. But to get what Google is offering you, you’ll become spending more cash and also you still won’t get the entire way there (because ZohoMail tops out at 15 GB, and there’s no video chatting, etc).

It’s true that Zoho offers loads of business apps that Google doesn’t offer, but you don’t need ZohoMail to make use of their other apps. Zoho’s apps integrate with Gmail.

Outlook/Exchange Online

Microsoft was working like a demon to bridge the space between Google Drive and their very own Office suite. And they’ve done it. With Office 365, their Office applications are available in as web apps. Anything you are able to do with Google Drive, you could definitely do with this suite of apps.

With Office 365 Small Business, for $5 per user per thirty days, you get the Office web apps, and familiar email features: shared calendars, 25 GB of space for storing per user, and the power to exploit your individual domain name. You get web conferencing, 24/7 customer service, that good old 99.9% uptime guarantee and management features like that of Google’s Vault.

The email services could be had a-la-carte for between $4 – $8 per user monthly, in case you don’t need the Office suite.

Microsoft’s email services have recently had a serious upgrade, with a redesign and theoretically bottomless inbox space and attachments as much as 100 MB on totally free users. These space upgrades don’t look portion of the Exchange Online services you’d receive with Office 365 Small Business, but Microsoft’s remains an incredibly robust offering, exceeding Google’s services in some aspects.

In the top, all of it depends upon your own needs. If you want quite a lot of cupboard space and a straightforward solution, Google Apps for Business will be your best bet. If you want integration with a more powerful suite of word processors and spreadsheet apps, Office 365 may be the thanks to go. And if you would like no bells and whistles, just simple email for a very good price, ZohoMail will let you out.

Let us know within the comments about your experiences with these services and which your online business uses!

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